> For the complete documentation index, see [llms.txt](https://docs.ionos.com/cloud/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ionos.com/cloud/sovereign-workplace/nextcloud-workspace/overview/applications.md).

# Applications

Applications included in Nextcloud Workspace, which applications an administrator can enable, and which capabilities sit outside the catalog.

Nextcloud Workspace ships a fixed catalog of Nextcloud applications. <code class="expression">space.vars.ionos\_cloud</code> validates each one and keeps it patched, so the catalog stays consistent across every workspace.

Some applications are active from the start. Others sit ready in the workspace for an administrator to switch on, so that new users begin with a focused set of tools rather than everything at once. Only a workspace administrator can enable an application.

## Pre-enabled applications

The following applications are active in every new workspace:

| **Application**         | **Purpose**                                                                                                                                                                  |
| ----------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Files**               | Cloud storage, sharing, and full-text search                                                                                                                                 |
| **Nextcloud Office**    | Collaborative editing of documents, spreadsheets, and presentations                                                                                                          |
| **Talk**                | Team chat, video conferencing, and broadcast-only webinars                                                                                                                   |
| **Mail**                | Email client for an existing mail provider                                                                                                                                   |
| **Calendar**            | Scheduling with shared team calendars                                                                                                                                        |
| **Contacts**            | Address books synchronised across devices                                                                                                                                    |
| **Tasks**               | Personal and shared task lists                                                                                                                                               |
| **Team folders**        | Shared folders scoped to a team                                                                                                                                              |
| **Nextcloud Assistant** | AI text generation, summarization, translation, and image generation, running on the [<mark style="color:blue;">IONOS CLOUD AI Model Hub</mark>](/cloud/ai/ai-model-hub.md). |

File versioning and activity history are active by default as well.

## Applications an administrator can enable

The following applications ship with the workspace and start disabled, so that new users begin with a focused set of tools. An administrator can enable any of them:

| **Application**              | **Purpose**                                                      |
| ---------------------------- | ---------------------------------------------------------------- |
| **Whiteboard**               | Shared visual canvas for brainstorming                           |
| **Tables**                   | Structured data in table form, similar to a lightweight database |
| **Collectives**              | Collaborative wiki for team knowledge                            |
| **Notes**                    | Lightweight personal and shared notes                            |
| **Deck**                     | Kanban-style task and project boards                             |
| **Forms**                    | Surveys and questionnaires                                       |
| **External storage support** | Mounting external storage into the workspace                     |

## Applications outside the catalog

The public Nextcloud App Store carries many further applications and components, and Nextcloud Workspace deliberately offers a curated selection of them. Every application in the catalog is validated and kept patched as part of the managed service, which is what allows the workspace to behave consistently and to be updated as one platform. Applications beyond the catalog therefore cannot be enabled, either by an administrator or on request.

## Related topics

* [<mark style="color:blue;">Concepts</mark>](/cloud/sovereign-workplace/nextcloud-workspace/overview/concepts.md)
* [<mark style="color:blue;">Features and Benefits</mark>](/cloud/sovereign-workplace/nextcloud-workspace/overview/features-benefits.md)


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://docs.ionos.com/cloud/sovereign-workplace/nextcloud-workspace/overview/applications.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.